**Please note that this report is only accessible for users whose POS systems support reporting of this nature, and users who have been grandfathered in to the report.**
The Books module features an Operations Statement, which allows you to see your Sales and Cost of Sales against Operations Groups that you can configure. See below for an example statement and how to configure this report to your organizations specifications.
To configure your Operations Statement you will need to do three things -
- Create Ops Groups
- Map POS Groups to these Ops Groups
- Map Bevager/Foodager Categories and Subcategories to these Op Groups.
You can configure the statement from the Ops Settings page, accessible by clicking your name at the top right from within Books, selecting Store Settings, and then Ops Settings.
1. Create Ops Groups
From the Ops Groups tab you should set your Ops Groups and Subgroups based on how you want to see the data broken out. Popular setup methods are having parent groups of Gross Food and Gross Beverage, with subgroups under Gross Beverage of Wine, Beer, Liquor, and subgroups under Gross Food of N/A Bev and Food, but you can set this up however you like!
You can rearrange Subgroups within a Group by clicking the dot matrix icon at the left, or delete using the trash can icon. You should create the Parent Groups first and then the Subgroups.
2. Map POS Group to Ops Groups
The Sales tab allows you to map groups from your POS to the Ops Groups you configured in the previous step. Start by clicking the + icon and select the relevant POS Group from the dropdown.
Once you've selected a group you will see two options underneath.
The No Subgroup toggle means that the mapping will be to any POS Item that is mapped to the selected Group, but has no POS Subgroup, or the POS Subgroup is blank.
The POS Subgroup dropdown allows you to map to All POS Subgroups within the POS Group (the default option), or you can get granular and select just a specific POS Subgroup to map to.
3. Map Categories/Subcategories to Ops Groups
On the Cost of Sales tab you should map your Bevager/Foodager Categories to the Ops Groups you setup on the first tab. Just like on the previous tab the default option is all Subcategories under a Category, but you can get more granular using the Subcategory dropdown if desired.
Once you have completed your Ops Settings configuration, you can access the report by going to Reports > Reports List > Inventory > Operations Statement. If your Ops Settings have not been configured, the report will prompt you to set them up.